We wish everyone a safe and fun event.
In order to make this happen, we have had to consider a few safety procedures.
Safety Plans
Safety and Security Operations Plan
Communication with participants will make them aware of the course conditions and instruct them to be prepared for participating in the event and being self-supported (e.g., water, nutrition, carrying a sounding device [i.e., cell phone, whistle]). The course will use County markers that will be supplemented with event markers at key junctions. Flagging tape will also be used at key junctions. A map will be available to participants, instructing them to become familiar with the course.
Trails will be inspected before the event for any obvious hazards and obvious hazards will be addressed.
An aid station will be available at the start staging area. Aid will consist of water and first aid supplies.
Weather will be monitored before and during the event to communicate any dangerous weather if it arises.
Emergency Action Plan with an Event Alert System
The day will be monitored before and during the event to communicate any dangers if they present themselves. If a situation makes it unsafe to host the event, participants will be informed that the event is canceled. During the event, if a situation continuation of the event hazardous, participants will be directed to their vehicles, the event will be stopped, and participants will be asked to leave to a safer location (i.e., home). Runners on course will be signaled through a series of 10 whistle blasts spaced at 1 minute intervals until the course is clear.
Extreme Weather Emergency Procedure
Weather Cancellation Policies
Our runners’ safety is the most important thing and if any of the threatening weather conditions listed below are present the day of the event, the event may be delayed or canceled. When weather conditions or other physical conditions present a danger to participants, Running officials maintain the right to cancel the event. Less threatening conditions may cause alterations of the course or the post-race festivities to ensure participant, volunteer, and community safety. Such conditions fall under the label “Acts of God,” and will not result in refunding of any race entry fees or future event credits.
Threatening Weather Conditions
A race may be canceled or delayed if any of the following weather conditions exist: Tornado Warning, Tornado Watch, Thunderstorm, Lightning, Excessive Wind with Rain, other major weather condition—or a Zombie Apocalypse – you never know.
Start of the Race / Cancellation of the Event
The start of the event may be delayed up 30-60 minutes from the posted start time if any of the above-mentioned conditions exist. The event may then be canceled if any of the weather conditions persist.
During the event, if the weather becomes hazardous, participants will be directed to their vehicles, the event will be stopped, and participants asked to leave to a safer location (i.e., home). Runners on course will be signaled through a series of 10 whistle blasts spaced at 1 minute intervals until the course is clear.
Authority to Cancel the Event
The Race Director, in accordance with the County and the local law enforcement, has the authority to cancel the event. If threatening weather conditions force cancellation of the event, no refunds can be provided, since funds were already spent in preparation for race day.
In the event of cancellation, all runners will receive an email with information on how they can still receive their finisher medal.
Broadcast of Cancellation
If the race is canceled prior to the start time: We will notify all participants by email and post it on the website.
During the event, if the weather becomes hazardous, participants will be directed to their vehicles, the event will be stopped, and participants asked to leave to a safer location (i.e., home). Runners on course will be signaled through a series of 10 whistle blasts spaced at 1 minute intervals until the course is clear.
Race officials will make a formal announcement through the PA system.
Medical Plan
St John Ambulance or an equivalent will be present on-site to address medical needs.
Course Closure Procedures:
Participants will be tracked from the finish line. As participants finish, they will be checked-in to ensure all participants have safely completed their race. Participants not accounted for will be contacted to see if they left early without informing the organizers. The course will have a sweep done to account for any missing participants if someone is not accounted for.